Exhibitor Resources

The Exhibitor Resource section is your one stop shop for all of the forms, information and links you need to prepare for the event. We encourage you to visit the section often as new forms and information is added frequently.

* Exhibitor Fraud Alert *

Please be careful if you are contacted by a third-party vendor posing or leading you to believe that they work on behalf of CBC. Some that use this tactic would be contacting you for hotel reservations or attendee list rentals.

Housing: Visit Baltimore is the official housing bureau for CBC and reservations need to be made through the CBC housing site. The CBC housing bureau will NOT call you to make a reservation. If you are contacted by phone or E-mail from Convention Experts, Event Housing Planner-Joanna Payne, or anyone from event-housing.com, they do NOT work on behalf of CBC.

List Rentals: CBC does NOT rent or sell the registrant lists. Any exhibitors that are paid in full will receive the registrant list with mailing information only (no phone or Email) within 14 days post-event. The E-mails will use the CBC name but do NOT fall for this. Please forward the email to cbc@rocexhibitions.com so we can send a cease-and-desist notice and then block that email address. Click here to see examples of scam emails. Click here to see examples of scam emails.

If you are contacted by a company and you want to check the legitimacy of any communication you receive, please contact cbc@rocexhibitions.com.

Exhibitor Update Emails

Please make sure you add cbc@rocexhibitions.com to your "safe senders list" so you won't miss any exhibitor updates.

Updates are sent to the primary contact that is listed on your space invoice.

Exhibitor Update Email Dates

1/22/2024 Email

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1/30/24 Email

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2/10/24 Email

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Event Information

Link Due Date

Included in your Exhibit Space:

  • Company Identification Sign (inline booths only).
  • Standard 8 ft. blue & white back-wall and 3 ft. blue side rail drape (inline booths only).
  • 24 Hour Exhibit Hall Perimeter Security
  • Onsite Exhibitor Lounge
  • Post-Event Registrant Mailing List

Not included in your Exhibit Space:

  • Electrical, Internet or Telephone Services
  • Audio Visual Services
  • Exhibit Space Furnishings
  • Exhibit Space Carpet - You are required to cover the exhibit floor space with carpet or some type of floor covering. You may provide your own or rent from the Event General Contractor.
  • Shipping or Material Handling

Schedule at a Glance & Exhibit Space Information
Official Contractor List with Deadlines
Exhibitor Appointed Contractor (EAC) Form 2/12/24

Exhibitor Move In & Move Out Instructions ‐ What Doors to Enter/Exit, Self-Unloading, POVs & Non-POVs

Link Due Date
Move In & Move Out Instructions

Exhibitor Registration, Invite a Customer &
Lead Retrieval

Link Due Date
Exhibitor Login

Your Exhibitor login password will be emailed to the main point of contact (who was on the space contract) along with the registration link. Anyone that secured space prior to 1/15/24 would have received the email on 1/17/24. Anyone that secures space after 1/15/24 will receive their password the Friday after securing space. The email would come from cbc@compusystems.com

If you do not receive the password Email, sometimes it is blocked by spam/junk filters, please email cbc@rocexhibitions.com for your password.

Exhibitor Registration Login

Invite a Customer

From your Exhibitor dashboard you can invite your prospects & customers to CBC. This special invitation from your company will give your prospects and customers the opportunity to register for CBC.

You can select to use the template, or copy the hyperlink to use in your own communication. Reporting on who used your link will also be available.

Link to come

Lead Retrieval

Lead retrieval services are offered through the exclusive registration vendor, Compusytems. From your dashboard, you can see the various options and pricing.

Lead Retrieval Form

Order by 1/26/2024 for the early bird pricing.

Order by 2/12/2024 for the advance pricing.

Rules & Regulations

Link Due Date
Exhibit Space Display & Event Regulations
Space Contract Rules & Regulations
Height Regulations ‐ Inline & Linear Booths
Height Regulations ‐ Island Booths
Height Regulations ‐ Perimeter Booths
Height Regulations ‐ Other

Official Event Contractor - Freeman

Link Due Date

Freeman is the official contractor for CBC Baltimore. Please use the link below to access all Freeman forms and information, to order carpet and furniture, for details on shipping and material handling, and for cleaning and servicing your booth. NOTE: The discount price deadline is 2/12/2024.

Freeman Online Ordering Link
Order Online by 2/12/2024 to receive the maximum savings with Freeman.

Displaying Vehicles

Link Due Date
Vehicle Display & Mobile Spotting 2/12/24

Installation & Dismantle

Link Due Date

The installation and dismantling of prefabricated displays comes under the jurisdiction of the carpenters' union.

However, two (2) full-time exhibiting company employees may work without Carpenter Labor for one (1) hour on the installation (move-in) and one (1) hour on the dismantle (move-out) without union labor on booths that are larger than 10' x 10'. Exhibitors may work in booths 10' x 10' or smaller without the use of union labor.

Exhibitors are NOT permitted to use POWER TOOLS (electric drills, power saws, etc.) on booths of any size. Manual tools such as hammers, screwdrivers, ratchets, pry bars, etc. are allowable for exhibitor use within size and time limitations. Exhibitors may not borrow tools, ladders or other equipment from the exhibit facility and/or Freeman.

Union Regulations
Exhibitor Appointed Contractor (EAC)

If you are using a contractor other than those on the Official Contractor List i.e. I&D company, you must submit an EAC form.


Shipping, Material Handling, & Exhibit Transportation

Link Due Date
Advance to Warehouse Shipping Label First day shipments will be accepted without an additional fee is 2/12/24.

The last day shipments will be accepted without an additional fee is 3/4/24
Direct to Show Site Shipping Label First day shipments will be accepted at show site is 3/11/24
Hanging Sign Advance to Warehouse Label First day shipments will be accepted without an additional fee is 2/12/24

The last day shipments will be accepted without an additional fee is 3/4/24
Directions to Marshalling Yard

Move Out & Outbound Freight Procedures

Link Due Date
Move Out & Dismantle Reminder

Link to come

Information will be posted the week of 1/29/24
Donation Program

The Baltimore Convention Center works with several local non-profit organizations that could benefit by receiving miscellaneous items that you do not want to ship back after the show.

We will have a donation area set up by the exhibitor service desks during move out where you can bring your items for donation or you can recycle any paper you wish to discard. 

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Other Contractors & Services

Link Due Date
Booth Cleaning ‐ All Convention Centers 3/5/2024
AV ‐ Audio Visual One 3/4/2024
Business Center

The Baltimore Convention Center does NOT have a business center.

Electrical & Plumbing ‐ Edlen 2/20/2024
Internet & Phone ‐ MC Dean 2/16/2024
Food & Beverage ‐ Sodexo Live 2/26/2024
Lead Retrieval ‐ CompuLEAD Early Bird Deadline is 1/26/24

Advance Deadline - 2/12/2024
Photography ‐ Pure Light Images 3/4/2024
Printing Services

Curry Printing - local Baltimore printer offering a variety of services (no FedEx or UPS services)

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Booth Security ‐ CES Security 2/27/2024